what is vip's payroll outsourcing solution?

VIP Payroll Outsourcing Solution provides a quality outsourcing service, geared to meet the needs of businesses today. We provide a payroll service for monthly payroll cycles, including the production of monthly reports and security-sealed payslips. In addition, we provide a full end of tax year service including the production of all statutory employer and employee information.
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outsourcing your executive payroll

Confidentiality is of utmost importance when processing your executive payroll. VIP's executive outsourcing services will ensure that your executive payroll remains confidential and that directors' taxation is handled in line with the latest legislation.

services we offer

Our value added services include...

• In-depth needs analysis to ensure that you get exactly what you expect.
• High level review of remuneration structures to ensure compliance with tax legislation and other statutory requirements.
• Applying the latest legislation regarding Directors' PAYE for your executive payroll.
• Supplying customized reports to assist with maintenance and reconciliation of medical aid, pension and provident fund payments.
• Supplying customized reports to assist with maintenance and reconciliation of other third party payments including garnishee orders and staff loans.
• Leave administration.
• Preparation of electronic transfer files for employees' net salaries.
• Customised reports in electronic format (MS Excel or PDF).
• Integration with your general and costing ledgers.
• Costing of salary related provisions.
• Supplying reports to assist with monthly preparation of the EMP201 return for PAYE, Skills Development Levy and UIF.
• Annual preparation of IRP5 and IT3 certificates.
• Supplying reports to assist with completion of OID return.

key business processes

• Input: A designated authorised officer at the client will be responsible for preparing, collecting and authorising input
• Processing of input: VIP will be responsible for processing the input on the VIP Payroll software
• Internal review: VIP will be responsible for doing a variance review and setting up a query list which will be forwarded to for input and approval
• External review: The client will be responsible for reviewing a variance report (mailed to the client in PDF format) and responding to review queries
• Review queries addressed: VIP will be responsible for making changes as per the client's response to review queries
• Payroll authorised: The client will be responsible for signing off the payroll
• EFT file created: VIP will create an electronic transfer file and mail it to the client via Certified Mail
• Transfer net salaries: The client will be responsible for importing the electronic transfer file and transferring net salaries from the client's bank account into the accounts of employees
• Payslips printed: VIP will print hard copy payslips and deliver it to the client's offices
• Payslips distributed: The client will be responsible for distributing payslips to employees
• Reports and interfaces prepared: VIP will prepare a set of standard reports (as agreed with the client during set-up phase) in PDF and MS Excel format as well as interfaces required (e.g. general ledger interface). Interfaces and reports will be e-mailed to client
• Reconciliation of third party payments: The client will be responsible for reconciliation of third party payments (e.g. medical aid reconciliation)
• Payment to third parties: The client will be responsible for payments to third parties
• General ledger interface: The client will be responsible for uploading the interface file into the general ledger system
• UIF declaration file submission: VIP will e-mail the electronic UIF declaration file to the Department of Labour via Certified mail
• Other client responsibilities:
  • Employee queries
  • Interaction with third parties (e.g. benefit funds, SARS, etc.)
  • Administering employee benefit funds
  • Preparation of manual tax certificates
• Other VIP responsibilities:
  • Keeping the software updated and in line with statutory requirements
  • Backup
  • Preparation of electronic tax certificates

why does vip offer this service?

VIP's purpose is to help companies manage their employees more successfully by providing a superior payroll and HR solution.

Market trends are showing that many businesses are evaluating the administration of their payroll and have found that outsourcing their payroll is highly cost effective. By using VIP's Payroll Outsourcing Solution, finance and/or HR resources can be utilized to perform more productive functions.

benefits of vip outsourcing

• Complete payroll processing on our powerful VIP Payroll software.
• Printing and distribution of customised payslips.
• Transmitting your declaration file to the UIF on your behalf.
• Providing customised management reports.
• All statutory requirements complied with.

Some of the advantages of using VIP's Payroll Outsourcing services, as quoted by our clients include:

Using your existing payroll documentation.
Tailoring of output reports to match your financial requirements.
Accurate data entry and on-going maintenance of records result in improved reliability in the content of your personnel database.
Flexibility of VIP's services to suit your needs.

flexibility

We discuss your requirements and then formulate a service that is individually tailored to best suit your needs. Our continuous feedback process ensures that we keep in touch with the growing needs of your business.

professionals in legislation

Our outsourcing services are backed by professionally trained VIP staff and VIP software which is constantly under review and updated in line with statutory obligations and according to the changing needs and expectations of our clients. This completely alleviates the onerous burden of ever changing legislation.

peace of mind

VIP provides reliable and cost effective services, irrespective of the complexity of your salaries and related systems. With VIP's Payroll Outsourcing service you have complete peace of mind that your employees are paid on time, every time, and are assured that your monthly and annual returns are submitted correctly.

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